Software Licenses & Maintenance

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Any software licenses, renewals or maintenance.

Documents requiring a signature or with terms and conditions MUST be signed by an Authorized University representative PRIOR to acquisition of good or services. Signatures by an individual department are prohibited.
Software license and renewals must have an annual IT review and approval. See Policy 12004.
If currently used software is being renewed and exceeds $10,000, contact a sourcing contact to discuss how to proceed.
To determine if your software purchases qualifies, see also -

Columbia campus specific information - Check with your IT Pro before making a purchase to determine compatibility and supportability.
Kansas City specific information - Contact UMKC Information Technology via email on how to proceed.
Missouri S&T specific information - Review the S&T Information Technology processes for guidance on how to proceed.
St. Louis specific information can be found on ITS website.

Payment Methods

•    Purchase from Show Me Shop if available.
•    Purchases not available through Show Me Shop and less than $5,000 may be purchased using the University One Card, once all required approvals have been obtained.
•    If the cost is over $5,000 a PeopleSoft Non-Catalog requisition must be entered and a purchase order processed by UM Procurement.   Include any documents which require signature with the requisition.
•    If you will be making several small purchases, and the total amount will exceed $10,000 in a 12-month period, a competitively bid contract may be appropriate. Contact the Strategic Sourcing Specialist listed for assistance.
•    The University has the ability to access group purchasing cooperatives for some items. Contact the Strategic Sourcing Specialist listed for assistance.
•    Purchases over $10,000 and NOT from a contracted supplier, will require competitive bidding with detailed specifications prepared by UM Procurement. Submit a PeopleSoft non-catalog Requisition and attach specifications or contact the Strategic Sourcing Specialist listed for assistance.