The following steps should be completed by the indicated times by primary and secondary instructors. Following this checklist is important for ensuring the successful Course Sharing course and a positive experience for students.
At least 6 months prior to start of classes
For fall terms, the following steps should be initiated no later than February. For summer terms, no later than December. For spring terms, no later than July.
Both instructors should contact their department scheduler or Registrar’s Office to request that the relevant courses be added to the schedule of classes.
The communication should clearly indicate which institution, and instructor will be teaching the course (primary institution/instructor).
The communication should clearly indicate any special classroom needs, if applicable. For instance, if classroom space will be needed on the secondary campus (uncommon), this should be clearly noted.
The primary instructor should initiate conversations to ensure that students from the secondary campus will be able to access materials for the course.
Not all subscriptions are universally available to students across the UM System. Thus, it is possible that students from the secondary campus will not be able to access certain resources (e.g., journal articles) as students from the primary campus.
The primary instructor should clearly communicate to the secondary instructor all resources (textbooks, journals, software, etc.) that are needed for the course.
Both instructors should work with their respective campus librarians to assess resource availability and proactively identify solutions to identified issues.
The department chair from the secondary (non-teaching) campus should consider methods for raising student awareness about the course. Such methods (informing academic advisors, department emails, etc.) may emphasize the addition of a new course option in an in-demand topic, a new option to fulfill program requirements, and the opportunity to take a course with students from a new university.
At least 2 weeks prior to the start of classes
The primary instructor should review their Canvas course roster to ensure that all students – including those from the secondary university – have been added to the course. If students are missing, please contact your University’s Registrar’s Office.
Both instructors should meet to ensure a clear plan is in place to deliver the course in a high-quality fashion. This can include ensuring that both instructors are aware of key dates at each university and that each faculty member has a clear understanding of their roles and responsibilities in this process.
End of Each Semester
The primary instructor should enter grades for both primary and secondary students in Canvas using standard processes.
Once grades have been submitted, the primary instructor should add the secondary instructor to the Canvas course and notify them that this step has been taken.
The secondary instructor then initiates a FERPA-compliant process to pull the grades from Canvas into the home camps Student Information System.